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AUP
CURRICULUM AND INSTRUCTION                                                                               08.2323
Access to Electronic Media
(Acceptable Use Policy)
The Board supports reasonable access to various information formats for students, employees, Board members and the community and believes it is incumbent upon users to utilize this privilege in an appropriate and responsible manner.
Overview
The Acceptable Use Policy outlines both the privileges and the responsibilities associated with the use of Boyd County Public Schools’ network and its resources. This policy addresses teacher supervision of student computer use, ethical use of electronic media, including, but not limited to, the Internet, email and other electronic resources. This policy also addresses issues of privacy versus administrative review of electronic files and communications. In addition, the Acceptable Use Policy prohibits utilization of networks for prohibited or illegal activities, the intentional spreading of embedded messages, or the use of other programs with the potential of damaging or destroying programs or data.
Educational Suitability
When questions arise concerning access to specific databases or other electronic media, teachers, library media specialists, and other educators shall apply the same criterion of educational suitability used to review other educational resources All hardware and software purchases and/or installations must be approved by the School Technology Coordinator at that location to ensure the integrity and suitability of the product, as well as compatibility with Boyd County Public Schools network and resources.
Guidelines for Use
Accounts are to be used in support of education and research that is consistent with the educational objectives of Boyd County Public Schools.
·        Network resources are to be used for instruction. Internet access should not be used for private business or personal gain.
·        Authorship and/or publishers of information in electronic formats must be cited appropriately.
·        Copyrights must be respected. Copyrighted software and other instructional materials must not be copied or transferred unless allowed by the license agreement or copyright permission is granted.
·        Theft or vandalism of resources, including data, files, and equipment, will not be tolerated.
·        Passwords must not be shared. All users must use their own network password. Individuals are responsible for the security of their own passwords.
·        Protect yourself and others by not revealing personal information that could lead a stranger to you or another person. (i.e., name, address, telephone, workplace, etc.)
Safety
Internet safety measures have been implemented to restrict the access of minors to inappropriate material on the Internet, email, online discussion boards, and all other forms of electronic communication. All users should notify a building administrator or School Technology Coordinator of any policy violations or security breeches. This can be anonymous.
Students shall be provided instruction about appropriate online behavior, including interacting with other individuals on social networking sites and in chat rooms and cyberbullying awareness and response.
Access Privileges to Electronic Materials
Access to electronic information resources can range from read-only access to instructional software to full search capability of the Internet and to email when available. For these reasons, Boyd County Public Schools maintain the right to limit access to software, and/or documents found either on the Internet, via technical or human barriers.
Permission/Agreement Form
In order to access the network and electronic resources available at Boyd County Public Schools, every employee, board member, student, and community member must have a signed and applicable Acceptable Use Policy (AUP) on file.
Student Use
A contract, signed by the student, shall be required prior to the school granting that student access to the Internet and/or email. The signature of a parent or guardian is also required for students and will indicate the degree of access granted to the student. This document shall be kept on file by the School Technology Coordinator (STC) as a legal, binding document and shall continue to be in effect throughout the student’s attendance in the building in which their grade level is housed (e.g. K-5, 6-8, and 9-12), unless modified by a parent/guardian. In order to modify or rescind the agreement, the student's parent/guardian (or the student who is at least 18 years old) must provide the Superintendent with a written request. These signatures indicate understanding and agreement with the specified acceptable uses, rules of on-line behavior, access privileges and penalties for policy/procedural violations. 
Employee Use
Employees are encouraged to use electronic mail and other District technology resources to promote student learning and communication with the home and education-related entities. If those resources are used, they shall be used for purposes directly related to work-related activities.
Technology-based materials, activities and communication tools shall be appropriate for and within the range of the knowledge, understanding, age and maturity of students with whom they are used.
District employees and activity sponsors may set up blogs and other social networking accounts using District resources and following District guidelines to promote communications with students, parents, and the community concerning school-related activities and for the purpose of supplementing classroom instruction.
Networking, communication, Live@edu and other options offering instructional benefits may be used for the purpose of supplementing classroom instruction and to promote communications with students and parents concerning school-related activities.
In order for District employees and activity sponsors to utilize a social networking site for instructional, administrative or other work-related communication purposes, they shall comply with the following:
1.      They shall request prior permission from the Superintendent/designee.
2.      If permission is granted, staff members will set up the site following any District guidelines developed by the Superintendent’s designee.
3.      Guidelines may specify whether access to the site must be given to school/District technology staff.
4.      If written parental consent is not otherwise granted through AUP forms provided by the District, staff shall notify parents of the site and obtain written permission for students to become “friends” prior to the students being granted access. This permission shall be kept on file at the school as determined by the Principal.
5.      Once the site has been created, the sponsoring staff member is responsible for the following:
a.       Monitoring and managing the site to promote safe and acceptable use; and
b.      Observing confidentiality restrictions concerning release of student information under state and federal law.
Staff members are discouraged from creating personal social networking sites to which they invite students to be friends. Employees taking such action do so at their own risk.
All employees shall be subject to disciplinary action if their conduct relating to use of technology or online resources violates this policy or other applicable policy, statutory or regulatory provisions governing employee conduct. The Professional Code of Ethics for Kentucky School Certified Personnel requires certified staff to protect the health, safety, and emotional well-being of students and confidentiality of student information. Conduct in violation of this Code, including, but not limited to, such conduct relating to the use of technology or online resources, must be reported to Education Professional Standards Board (EPSB) as required by law and may form the basis for disciplinary action up to and including termination.
Employee/Board Member Contract
A contract, signed by the employee/board member, shall be required prior to the Boyd County Public Schools granting that employee access to the network, Internet, and email. This document shall be kept on file by the School Technology Coordinator (STC) as a legal, binding document. The signature indicates understanding and agreement with the specified acceptable uses, rules of on-line behavior, access privileges and penalties for policy/procedural violations.

Community Use
The Superintendent, or his designee, shall determine when it is appropriate for community members to have access to District electronic resources.
A contract, signed by the community member, shall be required prior to the Boyd County Public Schools granting that community member access to the network, Internet, and email. This document shall be kept on file by the School Technology Coordinator (STC) at the school where the community member is accessing District electronic resources, as a legal, binding document. The signature indicates understanding and agreement with the specified acceptable uses, rules of on-line behavior, access privileges and penalties for policy/procedural violations.
Logins and Passwords
Upon signing a contract, a private login and password will be assigned to each user. The user is responsible for any activity performed under that login and password and therefore, passwords must be kept private.
There will be no access to the network without the use of a login and password and those will only exist for those persons with a signed contract.
Disregard of Rules
Individuals who refuse to sign required acceptable use documents or who violate District rules governing the use of District technology shall be subject to loss or restriction of the privilege of using equipment, software, information access systems or other computing and telecommunications technologies.
Employees and students shall be subject to disciplinary action, up to and including termination (employees) and expulsion (students) for violating this policy and acceptable use rules and regulations established by the school or District.
Network Reliability
Boyd County Public Schools will not be responsible for loss of data caused by delivery delays, non-deliveries, missed deliveries, or service interruptions caused by its own negligence, user errors, or omissions.
Responsibility for Damages
Individuals shall reimburse the Board for repair or replacement of District property lost, stolen, damaged, or vandalized while under their care. Students or staff members who deface a District web site or otherwise make unauthorized changes to a web site shall be subject to disciplinary action, up to and including expulsion and termination, as appropriate.
Disciplinary Actions
Any user who violates the terms and conditions of this Acceptable Use Policy will experience immediate degradation of services. Loss of privileges will continue for a period of up to one calendar year. A letter from the principal and School Technology Coordinator explaining the violation and disciplinary action will be on file in the principal’s office with a copy to the District Technology Coordinator. The STC or principal, in cooperation with the DTC, must notify the user, and user's parents in case of a minor, in writing within two weeks informing them of the reason for suspension or termination of an account. Users (students, employees, or community members) whose accounts are denied, suspended or revoked do have the following rights:

·        To request (in writing) from the District Technology Coordinator a written statement justifying the disciplinary actions.
·        To submit a written appeal to the Superintendent and a committee he shall designate. Pending the decision of this committee, a user can make a final appeal to the Board of Education. The decision of the Board of Education is final.
Website Publishing
The Boyd County Public School District offers the opportunity for teachers and schools to author instructional webpages to be posted on the Internet. All webpages must be hosted on our District web server or on a site approved by the District Technology Staff. Parental/guardian consent to post student pictures, names and work on webpages is required. Parents/guardians can sign to the right of this privilege on the Student User Contract.
Audit of Use
Users with network access shall not utilize District resources to establish electronic mail accounts through third party providers or any other nonstandard electronic mail system.
The Superintendent/designee shall establish a process to determine whether the District’s education technology is being used for purposes prohibited by law or for accessing sexually explicit materials. The process shall include, but not be limited to:
1.      Utilizing technology that meets requirements of Kentucky Administrative Regulations and that blocks or filters Internet access for both minors and adults to certain visual depictions that are obscene, child pornography, or, with respect to computers with Internet access by minors, harmful to minors;
2.      Maintaining and securing a usage log; and
3.      Monitoring online activities of minors.
References:
KRS 156.675; 47.U.S.C.§ 254; 701 KAR 5:120
16 KAR 1:020 (Code of Ethics)
Public Law 110-385, Broadband Data Improvement Act/Protecting Children in the 21st Century Act.
Kentucky Education Technology System (KETS)
Related Policies:
03.1325/03.2325; 03.17/03.27
08.1353; 08.2322
09.14; 09.421; 09.422; 09.425; 09.426
     
     
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Cannonsburg Elementary (k-5)
12219 Midland Trail Road
Ashland, KY 41102  

Phone: 606.928.7131 
Fax: 606.928.2685
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